Corporate Services Administrator

• Manage the clients’ entities to the internal standard of quality and service delivery turnaround.
• Execute and reply to verified instructions/enquiries from clients and internal sources, dealing with clients directly ensuring policies are followed and quality / turnaround requirements are met.
• Deal with day to day correspondence and administrative matters relating to the entities, originating responses as appropriate under the guidance of the supervisor/ manager as necessary.
• Work independently on instructions from individuals that are signatories and authorised to instruct Harneys Fiduciary.
• Keep abreast of new procedures ensuring policies and procedures are followed.
• Liaise with the Compliance team in relation to completion of all due diligence requirements.
• Maintain all company particulars including registers, minute books and attending to the regulatory filings (including Efiling) as required.
• Manage accounts receivable, WIP and billing for their clients in accordance with internal policies and procedures; and liaise with the finance/billing department as required.
• Ensure that the companies, and partnerships and regulated funds are administered in accordance with their constitutional documents and any other relevant documents.
• Ensure that all updates to constitutional documents are filed in a timely manner with requisite fees posted.
• Maintain minute books and registers in good order advising management of any concerns.
• Manage time in terms of maintenance the portfolio of clients, daily tasks, allocated projects and re-prioritizing where appropriate.
• Liaise with Cayman and BVI fiduciary team direct for any filing or clarification
• Liaise with lawyers, Registrar of Companies, FSC/CIMA etc and other governmental departments as required.

Qualifications and experience

• Business degree will be a plus
• Knowledge of relevant legislation
• Ability to manage a large portfolio of clients
• Understand AML/KYC/CDD normal business requirements
• Willingness to learn and develop
• HKCGI /STEP qualified is desirable