Assistant Registrar, Registry (TWC/25/052/REG/AR) | HK Talent Engage

Job description

Established by Tung Wah Group of Hospitals (“TWGHs”) in 2010, Tung Wah College (TWC) is a self-financing degree-granting institution registered under the Post Secondary Colleges Ordinance (Cap.320). Following the educational ideals of TWGHs and leveraging on its renowned strengths and expertise, TWC aims to provide high quality tertiary education to nurture competent, socially responsible and caring professionals for the benefits of society.

With the staunch support of TWGHs, TWC has been developing rapidly and built up a niche in healthcare education. It is the first self-financing tertiary institution offering five professionally accredited degrees to train nurses and allied health professionals such as medical laboratory technologists, occupational therapists and radiation therapists. Besides, the College is also the first institution registered under Cap. 320 offering early childhood education degree and higher diploma programmes to train qualified kindergarten teachers and childcare professionals.

Currently, TWC has 4 schools (namely School of Arts and Humanities, School of Management, School of Medical and Health Sciences, and School of Nursing) running a total of 19 degree, sub-degree and diploma programmes in several disciplines. It has a student population of over 4,000 in 2024/2025.

Being a young and vibrant institution, TWC aspires to become a leading private university in the long term. It is planning to launch a number of new programmes, strengthen teaching and learning facilities and quality, and enhance research capability etc. in coming years. To cope with its continuous development, we are now inviting highly qualified candidates to fill the following post:

Duties

1. Deputize the Registrar in overseeing academic affairs and providing professional services to prospective and current students, graduates and academic departments on matters related to academic administration and student records;
2. Lead and manage the Academic Affairs Team, including:
   (a) overseeing daily operations to ensure high-quality academic support services;
   (b) reviewing and streamlining internal workflows and practices to enhance operational efficiency;
   (c) providing leadership, supervision, and mentoring to team members to ensure optimal team performance.
3. Oversee specific Registrar functions, which may include:
   (a) formulating, reviewing, and implementing academic regulations;
   (b) preparing and managing the Academic Calendar;
   (c) supervising programme administration for Schools;
   (d) handling matters related to grant and loan and scholarship;
   (e) organising ceremonial activities including Inauguration Ceremony and Graduation Ceremony;
   (f) managing the course and teaching evaluation exercise and related reporting systems;
   (g) supervising graduation administration processes to ensure timely and accurate handling of graduating students’ records and eligibility;
   (h) coordinating the compilation, updating, and maintenance of the Registry file management and archive system;
   (i) monitoring the administrative functions of the Registry, including team reporting, budgeting, and supporting accreditation exercises;
   (j) liaising with Education Bureau and other external parties regarding student and graduate figures.
4. Independently assume the role of secretary for high level and important committees; and
5. Perform any additional assigned duties.

Requirements

1. Applicants should have a recognized Bachelor’s degree. Preference will be given to applicants with a postgraduate degree;
2. Preferably have at least ten years of relevant working experience in academic administration, with at least three years in a leadership role within a higher education setting;
3. Strong leadership skills with a proven track record in managing and developing teams effectively;
4. Excellent organizational skills, with an ability to prioritize tasks and delegate responsibilities effectively;
5. Exceptional communication and interpersonal skills, with an ability to engage with a diverse range of internal and external stakeholders;
6. Ability to handle high-pressure situations and make decisions within tight deadlines; and
7. Immediate availability would be an advantage.

Salary will be competitive and commensurate with qualifications and experience.

To apply, please submit your application letter, resume and a completed application form (available at http://www.twc.edu.hk/en/Administration_Units/hro/career/application_guideline) by mail to the Human Resources Office, Tung Wah College Cheung Kung Hai Memorial Building, 90A Shantung Street, Mongkok, Kowloon or email to [email redacted, apply via company website]. Please quote the reference number of the post in the application letter and on the envelope. The College reserves the right to fill or not to fill the post. Applicants who are not contacted by the College 6 months after the application deadline may consider their applications unsuccessful. For enquiries, please phone or send WhatsApp to 9172-8618.

Application Deadline: Until the position is filled

All information and personal data collected will be used solely for recruitment related purposes. For more information about the College, please visit our website: http://www.twc.edu.hk.

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