Senior Administrative Officer (Post Ref.:24/132) | HK Talent Engage

Job description

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) with the longest established tradition among the local institutions of higher education. Lingnan University is a global leader in providing quality education focusing on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University aspires to become a leading research-intensive liberal arts institution in the digital era.

Lingnan University’s Faculties of Arts, Business, Social Sciences, School of Graduate Studies, and School of Interdisciplinary Studies run undergraduate, taught postgraduate and research postgraduate programmes. Its liberal arts education model blends the arts, science, and elements around human and humanities. Anticipating the establishment of the School of Data Science, Lingnan University strives to enhance innovation and technology research to drive a positive impact in the society and the world. Building upon Lingnan University’s existing strength in combining the best of the Chinese and Western liberal arts traditions, the University will leverage its geographical strength in the Northern Metropolis and pioneer the liberal arts education model in the Greater Bay Area (GBA) and beyond. Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Senior Administrative Officer Office of Institutional Advancement and Public Affairs (OIAPA) (Post Ref.: 24/132)

**Responsibilities

• Support the Office of Institutional Advancement and Public Affairs in overseeing various administrative tasks, including reports preparation, statistics, coordination of visits and events, communications with internal departments and external stakeholders, and any administrative duties related to the department
• Provide executive support to the office’s Director by drafting meeting papers and preparation materials, conducting research, taking minutes, as well as managing correspondence
• Assist with the office budget control and handle payments and financial statements
• Maintain organised filing systems, databases, and manage external enquiries
• Perform any other duties as assigned by supervisor(s)

Requirements

• A recognised degree, associate degree or equivalent qualifications in administration, management, or related disciplines
• Minimum 5 years of relevant experience
• Excellent organisational skills and experience in providing administration and executive support to senior management
• Work experience in higher education institutions is an advantage
• Presentable with good interpersonal skills and a good team player
• Proficient in verbal and written English and Chinese
• Proficient in computer skills including PowerPoint, Excel, and other Microsoft Office applications
• Competence in the use of graphic design software and video editing skills will be a definite advantage

Shortlisted candidates may be invited for a written test.

Salary and Fringe Benefits
The rank and commencing salary will be commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.