Secretariat Manager - Tier 1 Financial Banking Group | HK Talent Engage

Job description

My client is looking for an ideal candidate for the Hong Kong office to managing the administrative aspect and the business support team members of a fast-paced department. He/she will also handle Asia Pacific Region along with US and EMEA team members.

客户简介

My client is an excellent Financial Group in the Investment Banking arm, fantastic reputation with stable establishment. They provide a wide range of financial products and tailor to tier 1 customers

工作内容

• Analyze and address office administrative and procedural issues, including sensitive HR matters.
• Oversee all aspects of administrative and office management functions.
• Supervise secretarial staff, assigning tasks, providing training, and offering mentorship.
• Manage IT services, business information, word processing, printing, and translation services for the department.
• Coordinate administrative relationships with external and internal service providers.
• Coordinate office activities, develop and recommend procedures and systems, and ensure smooth operations.
• Ensure office services meet required standards for the division.
• Plan and allocate adequate space for division operations.
• Review and approve travel, office supply, and other requisitions.
• Plan and organize client and internal events.
• Lead and execute projects from initiation to completion.
• Provide assistance in other project work as needed, which may include marketing activities.

理想的求职者

• Past experience to lead and manage a team of administrative staff.
• Demonstrate experience in handling technical, complex, and challenging office projects, relying on independent judgement.
• Utilize independent judgement within established policies and procedures.
• Foster effective communication and collaboration with colleagues and external stakeholders.
• Possess excellent oral and written communication skills for interactions with senior management and external parties.
• Exercise strong judgement and discretion in decision-making.
• Exhibit exceptional planning and organizational skills with meticulous attention to detail.
• Capably handle multiple and potentially conflicting priorities.
• Minimum of 4 years of administrative/managerial experience, with preference for financial services background.
• Preferably, possess native-level English skills, and proficiency in Chinese languages (Cantonese and Mandarin) would be valuable.
• Proven experience in supporting teams across multiple locations, managing concurrent tasks, meeting deadlines, and working independently.

福利待遇

• Competitive remuneration package
• Great APAC work scope for a capable candidate
• Excellent brand name and a sizeable team
• Rare opportunity for a managerial grade role for a secretarial team

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Joyce Kwong on +852 3602 2487.