Senior Office Administrator - Investment Organization

This Senior Office Administrator will work independently to manage vendors and develop procurement strategies for the HK office. You will also supervise an admin team to ensure smooth daily operation and hospitality services.

Client Details

Our client is a prestigious investment organization with a boutique office in Hong Kong. Its portfolio spans multiple regions and sectors worldwide, including technology, infrastructure, real estate etc.

Description

Vendor & Procurement Management

• Develop and implement procurement policies and procedures aligned with organizational objectives
• Manage vendor relationships, maintain vendor lists, and participate in end-to-end procurement processes from tendering to contract drafting
• Monitor vendor performance to ensure compliance with timelines, deliverables, and quality standards
• Ensure all procurement activities comply with internal guidelines and statutory requirements
• Administer operational contracts and maintain up-to-date filing system, ensuring adherence to company policies

Office Operations & Administration

• Establish and maintain standard operating procedures in line with head office policies
• Supervise admin team including drivers and guest services teammates
• Act as the main point of contact for landlords, building management office and other external parties on operational matters
• Handle office supplies, catering needs and safety protocols
• Coordinate transportation arrangements, venues and provide any logistics support to visitors and staff from overseas offices
• Support budget control, forecasting, and prepare operational reports
• Assist HR and IT with onboarding arrangements for new employees
• Cover guest services and back-office teams when needed

Profile

• Bachelor's degree holder
• 10 years of proven track record in office administrative and vendor management roles, preferably within financial services industry/ sizeable professional services firms
• Proficiency in both written and spoken Chinese (Cantonese, Mandarin) and English
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint
• Excellent communication and interpersonal skills
• A proactive approach to problem-solving and attention to detail
• Strong team player and be highly flexible

Job Offer

• Stable working hours
• High-end medical plan
• Highly reputable name
• Steadily growing from a stable platform
• Supportive and professional work environment

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Ivonka Fung on +85236022438.