Business Function
Group Legal, Compliance & Secretariat ensures that the bank's interests are protected by zealously guarding and enhancing its reputation and capital. We also work to maintain a good standing with all our regulators, customers, and business partners. Because we believe that at the heart of business banking is to uphold the values of trust and integrity for all our stakeholders.
Job Objective
The Head of Secretariat acts as the company secretary for various legal entities of DBS in Hong Kong. The individual will lead a team of professional and administrative staff, providing comprehensive company secretarial services, legal support (relating to certain corporate matters only), and administrative support to DBS Group entities in Hong Kong.
Job Responsibilities
·Lead a professional team in Hong Kong to provide company secretarial support to relevant DBS entities
·Ensure satisfactory arrangements are in place for regulatory and corporate compliance with relevant sections of the Companies Ordinance, HKMA guidelines, SFO, and Business Registration Ordinance etc
·Facilitate the implementation of corporate strategies by ensuring that the board’s decisions and directions are properly communicated to relevant Business Units and Support Units
·Maintain proper records of statutory and other relevant documents
·Arrange and attend/take minutes of Board and Board committee meetings
·Ensure the Group and its subsidiaries in Hong Kong comply with relevant local regulatory requirements such as the Banking Ordinance, Companies Ordinance, and SFC rules in Hong Kong, including the timely filing of statutory returns and proper maintenance of statutory records
·Organise and attend Board/Board committee meetings and work with management to carry out Board directives
·Liaise with regulators, including the HKMA and SFC, and manage correspondence and relationship building with external directors of DBSHK
·Review developments in corporate governance and advise and assist directors regarding their duties, responsibilities, and compliance with the Companies Ordinance, Banking Ordinance, and HKMA guidelines
·Provide support to the management team, including organizing and attending HKMC meetings and working with relevant BU/SUs to seek Board approval on proposals and other corporate transactions
Job Requirements
·Associate/Fellow member of the Institute of Company Secretaryship and Administration or a degree holder in a relevant discipline
·Minimum of 15 years of solid company secretarial and administration experience with large corporations in Hong Kong
·Good knowledge of statutory requirements including the Companies Ordinance, Banking Ordinance, Securities and Futures Ordinance, and SFC rules
·Good interpersonal and communication skills
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