Construction Project Senior Manager, Administration

Key Areas of Responsibilities

• Expert leadership and oversight across multiple construction and renovation projects, ensuring all initiatives meet quality standards, adhere to budgets, and are completed on schedule.
• Managing complex construction projects involves coordinating multiple internal and external stakeholders, including contractors, designers, and regulatory bodies.
• Streamline communication, mitigate risks, and proactively address challenges, reducing delays and cost overruns.
• Ensure project delivery aligns with strategic timelines, supporting business agility and enabling swift onboarding of new locations.
• Prepare management proposal papers and reports for submission to headquarters, providing detailed analysis and recommendations.
• By assuming the responsibilities of project oversight and stakeholder coordination, the position will enable the Head of Admin to focus on broader strategic and organizational priorities, enhancing overall administrative effectiveness.
• Conduct property inspections and ensure compliance with safety regulations and standards.
• Coordinate with facility staff, vendors, and service providers to address maintenance and operational issues promptly.
• Develop and implement leasing strategies to maximize occupancy and revenue.
• Maintain accurate records of leases, tenant communications, and maintenance activities.
• Assist the Head of Admin in various administrative tasks, including reporting, documentation, and project coordination.
• Support the Head of Admin in developing operational strategies and improvement plans.
• Overseeing lease agreements to secure cost savings and manage related expenses through strategic negotiations and vendor relationship management.
• Maintain high lease renewal rates and minimize vacancy periods to ensure optimal utilization of office space.
• Executing facilities projects, renovations, or relocations on schedule and within allocated budget.
• Manage facility and leasing budgets effectively, staying within approved expenditure limits.

Requirements

• Have 7+ years of construction project management, project coordination or superintendent experience in commercial interior fit-out construction
• Excellent written and spoken communicator; able to describe detailed problems with brevity and accuracy
• Creative, collaborative and enthusiastic team player who is eager to learn and take initiative
• Have extensive experience in procurement, contractor management, construction planning and overseeing design processes, including developing schedules, quality control, workflows, tracking milestones, managing risks, long-lead materials and coordinating with internal and external teams
• Have working knowledge of mechanical, electrical, fire protection and plumbing systems
• Able to prioritise tasks, solve problems and meet deadlines across multiple projects without losing attention to detail
• Fluent in both Chinese and English (spoken and written).
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Ability to analyze data and prepare comprehensive management proposals.
• Knowledge of building safety standards, legal requirements, and leasing procedures.
• Proficiency in MS Office Suite, report writing, and property management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Requirements

• Bachelor's degree in Business Administration, Real Estate, Construction Project Management, or related field.
• Having a project management degree or an engineering or architectural degree with relevant experience is a plus
• AutoCAD, REVIT/BIM and/or MS Office experience is a plus
• Experience working in multicultural or international settings.