Fund Operation Specialist – Asset Management Department

Job Overview:
We seek a detail-oriented Fund Operation Specialist to oversee end-to-end fund operations, including valuation, investor servicing, compliance coordination, and post-investment monitoring. This role requires seamless collaboration with internal teams and external partners to ensure operational excellence, regulatory compliance, and proactive risk management across our fund lifecycle.

Job Responsibilities:

• Manage daily fund operations: subscription/redemption processing, NAV reconciliation, capital calls, distributions, and cash management.
• Oversee fund lifecycle activities from product launch to termination, ensuring compliance with legal agreements (LPA, PPM, IMA, etc.).
• Review and validate NAV calculations, financial statements, and investor reports prepared by fund administrators.
• Coordinate with third-party service providers (custodians, auditors, transfer agents, fund administrator) to resolve discrepancies and streamline processes.
• Collaborate with Legal, Compliance, and Finance teams to address registration, audits, and ad-hoc reporting requirements.
• Monitor portfolio performance for private equity investments, tracking financial metrics and project milestones.
• Identify and escalate operational or financial risks in investee companies, proposing mitigation strategies.
• Prepare quarterly post-investment management reports for USD PE funds, synthesizing performance data, risks, and recommendations.
• Collaborate with Investment, Legal, and Risk teams to execute post-investment actions (e.g., governance updates, exit planning).
• Design and implement operational workflows to enhance efficiency, accuracy, and scalability.

Job Requirements:

• Experience: 1–3 years in fund operations, asset servicing, or related fields; exposure to private equity/venture capital funds is a plus. Working experience in big four accounting firms is a plus.
• Understanding of fund structures (e.g.SPC-SP, LP/GP), valuation principles, and financial reporting
• Proficiency in Excel, knowledge of Excel VBA or Python is a plus.
• Strong analytical, problem-solving, and negotiation abilities.
• Entrepreneurial mindset with a hands-on approach to multitasking in fast-paced environments.
• Fluent in English (written/spoken), proficiency in Mandarin or Cantonese is advantageous.
• Proactive learner with a commitment to teamwork, compliance, and operational integrity.